Midnight invoice sessions, bad stock price surprises?
We’ve been there. We've spent 15 years in hospitality. We've done those midnight invoice sessions. We’ve stared at confusing COGs reports, wondering where the money went. That's why we built an AI assistant that handles the heavy lifting on your paperwork - so your numbers are clear, your costs are right, and you can focus on running your venue.
Save 29 working days every year with AI Invoice Processing
The average venue processes 15 invoices daily, each taking about 3 minutes end-to-end. Over a year, that adds up to 234 hours - almost 30 full working days. That is time spent handling paperwork instead of running your venue.
AI-powered Invoice Processing in Loaded turns those 3-minute processes into 40-second ones, while keeping your stock system accurate and your costs under control.
Goods arrive at your venue. Here’s what happens next:
1
Send the invoice to Loaded
- Snap a photo of the invoice right there when checking the delivery
- Or, forward the digital invoice directly to Loaded by email
2
Match the delivered products to your inventory
Our AI works with you to match invoice items to your stock items, and learns more about your business every time.
Items, suppliers, units - you name it. And every time you make a match, our AI processing gets faster and faster.
3
When you’re ready, let the magic happen
Once you’ve approved the details, click Receive Goods.
Loaded will update your stock on hand levels, recipe costs, and COGs reports giving you smooth, accurate stock management.
The more you use the feature, the better the AI gets, and the less you have to do any manual matching.
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Steve Anderson
Lott Cafe & Pha’s Thai, NSW
“Today I managed an average of 0:39 seconds per invoice.”
“I've been recording the time it takes to process invoices using the new feature, and today I managed an average of 0:39 seconds per invoice. It’ll be difficult to get sub 0:30, but that’s my goal. Previously, a big one could have taken up to five minutes. On a large Bidfood order, same deal, you'd be searching line by line to find the price change. When these items are coded and matched correctly it could be 10x faster - without exaggerating.”