Save 29 working days every year with AI Invoice Processing

Every delivery, every invoice, every day. If you run a venue, you know exactly what we're talking about. The constant flow of deliveries, each with its own invoice that needs to be processed, checked, entered, and filed. For the average venue, that's 15 invoices daily - each taking about 3 minutes to process properly. Over a year, that adds up to 234 hours - almost 30 full working days - spent just handling paperwork instead of running your venue.

We've lived this reality. That's why we built AI-powered Invoice Processing in Loaded. It turns those 3-minute processes into 40-second ones, while keeping your stock system accurate and your costs under control.

How It Works

When goods arrive at your venue, you have two options:

1. Snap a photo of the invoice right there when checking the delivery
2. Forward the digital invoice directly to Loaded

Our AI then goes to work, capturing every line item and matching them against your stock items. As the system learns your suppliers and products, everything starts to update automatically - giving you precise stock levels, real-time item and recipe costs, and highly accurate COGs tracking.

What This Means For Your Venue

Stock Control That Works
Every delivery updates your stock levels automatically. No more double-handling data or wondering if your numbers are right. Whether it's checking current levels or planning orders, you'll have accurate data to work with.

Real-Time Cost Management
Prices changing? You'll know immediately. Each invoice updates your stock costs automatically, flowing through to your recipe costs and margins. Track your COGs in real-time and spot trends before they impact your bottom line.

Smoother Operations
Your team can process deliveries quickly and accurately, right when they arrive. No more stacks of invoices waiting to be entered. No more rushing to catch up on paperwork. Just simple, consistent processes that keep your operation running smoothly.

Getting Started with Early Access

We're opening AI Invoice Processing in Early Access because we know every venue is different. The core processing works great - we've tested it with thousands of real hospitality invoices. But the AI gets even better as it learns your specific suppliers and products, and there are still some cool things to come (hello, smart price alerts).

What's ready now:

• Invoice photo capture and email processing
• Line item recognition and stock matching
• Automatic stock level updates
• Real-time cost tracking
• Xero export

Our hospitality veterans are here to help you get set up and running smoothly, making sure you're getting the most out of the system from day one.

If you're already using Loaded, jump over here for a full breakdown on how to get started.

Not using Loaded yet? Book a demo to see how AI Invoice Processing fits into our complete venue management platform.

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